This policy was updated on: Thursday, May 24, 2018
If you have any questions about this policy, please email email@example.com or write to: Suite 1 Camellia House, 74-78 Water Lane, Wilmslow, Cheshire, SK9 5BB.
JordanSheppard is a global executive search practice, we gather and use necessary information about individuals to provide such services to our clients. We are the preferred search partner to both major international conglomerates and entrepreneurial / PE firms.
We provide a variety of services to our clients including, but not limited to: Executive Search, Business Intelligence, M&A Due-Diligence, Succession Analysis. The information gathered is stored on a highly confidential database only accessible by JordanSheppard employees and affiliates compliant with local regulation.
By submitting or sharing your data to JordanSheppard, you signify your agreement with this policy.
What data we gather
Due to the services we offer JordanSheppard may collect personal data which we have obtained from other people or organizations, or the individual has provided us with, such as:
- Name, email address, telephone number
- Current employment and employment history
- Demographic information, such as postcode, preferences and interests
- Education & professional credentials
- Other information relevant to client enquiries
We may collect sensitive data when provided by an individual or when required for recruitment services such as:
- Compensation details
- Criminal background
- Trade union membership
- Relationship status
- Race or ethnic origin
- Religious or similar beliefs
- Political opinions
If we are to use a picture of you, during, but not limited to, presentation to our clients, it will be one that you have provided to us or one that is publicly available on the internet.
How we use your data
We use the personal information we collect in order to perform our various services to our client base. Specifically, we may use data during the process of:
- Executing searches for potential Candidates on behalf of clients.
- Assessing your suitability for client opportunities.
- Informing you of open executive positions that may be suitable for you.
- Introducing you to clients.
- Verifying your educational credentials, professional diplomas and certificates.
- Performing relevant searches for information on your personal and professional life publicly available via social media services (e.g. Facebook, Google, LinkedIn, Twitter, etc.), on the Internet or within data you have provided.
- Providing integration services during onboard processes.
- Continuing communication following placement, as a client-contact for the placement of other candidates or as a source of information on potential candidates for other clients.
- Internal processing of data within internal secure databases
Who do we share your data with?
We share information about you in the limited circumstances spelled out below and with appropriate safeguards on your privacy:
- Third Party Vendors: We may share information about you with third party vendors who need to know information about you in order to provide their services to us, or to provide their services to you or our clients.
- Legal Requests: We may disclose information about you in response to a subpoena (or equivalent), court order, or other governmental request.
- To Protect Rights, Property, and Others: We may disclose information about you when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of JordanSheppard, third parties, or the public at large. For example, if we have a good faith belief that there is an imminent danger of death or serious physical injury, we may disclose information related to the emergency without delay.
- With Your Consent: We may share and disclose information with your consent or at your direction. For example, we may share your information with third parties with which you authorize us to do so, such as presenting your information to a client or potential employer.
- Aggregated or De-Identified Information: We may share information that has been aggregated or reasonably de-identified, so that the information could not reasonably be used to identify you. For instance, we may publish aggregate statistics about the use of our Services.
- Published Support Requests: And if you send us a request (for example, via a support email or one of our feedback mechanisms), we reserve the right to publish that request in order to help us clarify or respond to your request or to help us support other users.
If you are located in certain countries, including those that fall under the scope of the European General Data Protection Regulation (AKA the “GDPR”), data protection laws give you rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:
- Request access to your personal data
- Request correction or deletion of your personal data
- Object to our use and processing of your personal data
- Request that we limit our use and processing of your personal data
- Request portability of your personal data.
If you would like to contact us or make a request in relation to these rights, please use the email provided above.
EU individuals also have the right to make a complaint to a government supervisory authority.
How long do we store your data for?
We generally discard information about you when we no longer need the information for the purposes for which we collect and use it–which are described in the section above on How we use your data–and we are not legally required to continue to keep it.
What happens if we send your data out of the EU?
- In the case of US based entities, entering into European Commission approved standard contractual arrangements with them, or ensuring they have signed up to the EU-US Privacy Shield; or
- In the case of entities based in other countries outside the EEA, entering into European Commission approved standard contractual arrangements with them.
You can ask us for more information about the steps we take to protect your personal information when transferring it from the EU.
How we keep your data safe
We will always hold your information securely. To prevent unauthorized disclosure or access to your information, we have implemented strong physical and electronic safeguards. We also follow stringent procedures to ensure we work with all personal data in line with the General Data Protection Regulation (GDPR).
Controlling data about you
You have several choices available when it comes to information about you:
- Limit the Information that You Provide: You can choose not to provide personally sensitive information. We advise you to not provide information that is personally sensitive and is not required during the process of presenting your information to a client or potential future employer. Restricting certain information may in some circumstances limit the service we are able to provide to you.
- Set Your Browser to Reject Cookies: You can usually choose to set your browser to remove or reject browser cookies before using JordanSheppard’s websites, with the drawback that certain features of JordanSheppard’s websites may not function properly without the aid of cookies.
Data Access Requests
For any data access requests in line with your rights listed above, one of the following actions must be completed:
- Send an email to firstname.lastname@example.org
- Write to Suite 1 Camellia House, 74-78 Water Lane, Wilmslow, Cheshire, SK9 5BB.
It is your responsibly to ensure receipt of any communication for data access requests. We will respond to all requests within 28 days.
We will never lease, distribute or sell your information to third parties unless we have your permission or the law requires us to. Any personal information we hold about you is stored and processed under the General Data Protection Regulation (GDPR).
Links from our site
Our website may contain links to other websites.
Please note that we have no control of websites outside www.jordansheppard.com domain. If you provide information to a website to which we link, we are not responsible for its protection and privacy. Always be careful when submitting data to websites and read the individual sites data protection and privacy policies.